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Department of Education and Training

Design, Supply, Implement and Support a Data Integration Platform

Important dates

Opportunity ID
1834
Deadline for asking questions
Wednesday 7 November 2018 at 6PM (in Canberra)
Closing date for applications
Monday 12 November 2018 at 6PM (in Canberra)
Published
Monday 5 November 2018

Overview

Write a summary of your brief

The Department of Education and Training is seeking to implement a Logical Data Warehouse design, drawing on existing siloed data sources (mostly SQL Server Databases and Datamarts) and assembling integrated views of this data for consumption by analytics and visualisation tools.

What is the latest start date?
31/01/2019
How long is the contract?

3 years initial term with extensions up to 2 years (5 years in total).

Where can the work take place?
Australian Capital Territory
Who will the specialist work for?
Department of Education and Training
Budget range

The Department has estimated the value of the data integration platform procurement to be $3.0 million over 5 years, roughly consisting of $1.5 million for design, supply (including purchase of software licences) and implementation and $0.3 million per annum for the ongoing support and maintenance of the solution.

About the work

Why is the work being done?

The Government has approved the National Education Evidence Base (NEEB) Program to enable better evidence‐based policy advice. This procurement is for an end-to-end data integration platform solution (supply, implementation and support) to support the achievement of the objectives of the NEEB program.

The Department is seeking an end-to-end solution provided through a single prime vendor to ensure the vendor remains the single point of accountability for the platform. Therefore, the Department proposes to engage a vendor who is capable of supplying, implementing and supporting the platform, or has the necessary strategic partnerships to meet this requirement.

The procurement of the data integration platform is technology agnostic but must be able to operate within the existing ICT infrastructure.

It should be noted that this procurement is not for data storage as NEEB will leverage existing data storage assets.

The Department is seeking to achieve the following timeframes for delivery:

• Mid-Late January 2019 - Contracts (if any) in place

• Mid February 2019 – Solution Design delivered.

• Late March 2019 – Solution available in test environments.

• Late May 2019 – Solution available in Production environment.

• June 2021 – Commence transition to internal support arrangements.

What's the key problem you need to solve?

The Department has multiple, siloed data sources and no means to efficiently and effectively interrogate all of these data sources. The Department is then unable to make effective, evidence based policy decisions.

Describe the users and their needs

The Department needs a data integration capability that enables the Department to:

• collect data from multiple, siloed, data sources across different education sectors and assemble them into a set of new data services that provide cross-sector views.

• have flexible options for viewing the content of these new data products and using them with a range of data analytics and data visualisation tools.

• change visualisation and analytics tools without impact to data sources or newly created data products.

• publish data holdings determined to have high value to client and partner agencies.

• maintain, extend and curate a list of available data products that can be accessed by parties with authorisation to do so;

to harness existing, siloed, data holdings to create more complete views of life-long learning journeys and the significant events that influence learning outcomes and career prospects.

What work has already been done?

The department has undertaken design work to inform our preferred approach. The NEEB Program seeks to implement a Logical Data Warehouse (LDW) design, drawing on existing siloed data sources (mostly SQL Server Databases and Datamarts) and assembling integrated views of this data for consumption by analytics and visualisation tools.

The Data Integration Platform will form a central part of the LDW ecosystem, and will be based on a service-oriented architecture using Application Programming Interface (API) technology, leveraging existing departmental data sources rather than requiring a physical data warehouse to be built.

The solution creates a loosely coupled environment, where different components of the LDW can be replaced, or evolved, independently of each other with little to no impact on other components.

The Requirements in this brief are focussed on the Integration and Governance Tiers, and the interactions between data sources, the data integration tier, and data consuming tiers. The Department has already selected products to support the data mining and analysis, and data presentation tiers. Information on these products will be made available upon request.

The NEEB solution will not replace existing data sources and must provide complementary capability to the existing ETL and application integration services used within the department. The Data Integration component will collect data, assemble new objects against a canonical reference model and deliver the integrated payload to other components. These new payloads are currently being referred to as data and information products.

Who will the work be done with?

You will be working with the Department of Education and Training for the design of the functional requirements and you will be working with the Department of Jobs and Small Business for the design and integration of the technical solution within the Jobs and Small Business ICT environment.

Any additional relevant information?

What phase is the work in?
Other

Work setup

Where will the work take place?

The Department expects that delivery will occur within Canberra, ACT, Australia. The Department will consider compelling cases for some work to occur outside Canberra, however all works must be performed within Australia and the Department will have sole decision rights over where the work is to be performed.

What are the working arrangements?

During the initiation, design and implementation periods reporting and meetings will be on a weekly basis.

During the support and maintenance period the reporting and meeting requirements will be fortnightly.

Meetings will be in Canberra, ACT.

The Department is seeking a fixed price engagement and will not pay for any fees, charges or expenses (including travel and accommodation).

Is security clearance required?

Service provider personnel working within the Department’s ICT environment must hold and maintain a current Baseline or higher security clearance.

The Service Provider will be responsible for escorting personnel who do not hold appropriate security clearances and/or access passes.

An approach will be agreed if a higher clearance is required.

Additional information

Additional terms and conditions

Suppliers must meet and comply with security requirements outlined in the Australian Government Protective Security Policy Framework (PSPF) and the Australian Government Security Manual (ISM).

“Intellectual Property Rights” means all intellectual property rights which may subsist in Australia or elsewhere, whether or not they are current or future or registered or capable of being registered, including without limitation in relation to, copyright, designs, trade marks (including unregistered marks), business and company names, domain names, database, circuit layouts, patents, inventions, discoveries, know-how, trade secrets and confidential information, but excluding Moral Rights.

The Buyer owns the Intellectual Property Rights in the Material created under this Work Order.

To the extent the Seller holds any Intellectual Property Rights in the Material, the Seller hereby assigns those rights to the Buyer all rights and interests in the Intellectual Property Rights in the Material provided under this Work Order.

The Seller agrees to create, execute or sign any documents and do all acts required by the Buyer which may be necessary to give full effect to the transfer of those rights to the Buyer.

The Buyer grants to the Seller a non-exclusive, non-transferable, irrevocable, royalty-free licence for this Contract Term to exercise the Intellectual Property Rights in the Material for the sole purpose of fulfilling its obligations under this Work Order.

The licence in this clause is subject to any conditions or limitations of third parties that the Buyer notifies to the Seller.

Any information or Departmental Material provided to the Seller by or on behalf of the department or acquired in the course of performing roles under this Work Order by the Seller or the Seller's Specified Personnel, which is Departmental information, which is not otherwise publically available, is Departmental Confidential Information.

The insurance requirements outlined in the Deed will apply.

Limitation of Liability Cap - the Seller's liability is capped to three (3) times the value of the Work Order in the aggregate.

The Seller is required to support the Department’s personnel through ongoing skills and knowledge transfer in relation to all services, deliverables and tasks performed throughout the term of this Work Order (including any extensions exercised under this arrangement)

The Seller acknowledges and agrees that the Department can adjust the requirements as required to meet the Department's whole of government procurement obligations.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate sellers’ technical competence.

Essential skills and experience
  • The Service Provider must be able to demonstrate through example of previous work or detailed written proposal that they have the required skills and experience to design, supply, implement and maintain a data integration platform as required by the Department.
  • Whole-of-life costs
Nice-to-have skills and experience
The Service Provider can deliver a data integration platform that exceeds the minimum requirements as established by the Departments functional and non-functional requirements in a value for money framework.

How sellers will be evaluated

How many shortlisted sellers will you evaluate?
9
Proposal criteria
  • The ability of the proposed solution to meet the Department’s functional and non-functional requirements
  • The ability of the proposed solution to operate within the Department’s ICT environment.
  • The speed with which the proposed solution can be implemented.
  • Risks presented by the proposed solution.
  • Value for money.
Cultural fit criteria
  • Work as a team with our organisation and other sellers
  • Transparent and collaborative when making decisions
  • Have a no-blame culture and encourage people to learn from their mistakes
Payment approach
Fixed price
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Reference
Evaluation weighting

Technical competence
80%

Cultural fit
20%

Price
0%

Seller questions

Seller questions
Seller question Buyer answer
1. There is only one week to respond, that is difficult to provide a full answer. This is in line with the DTA Digital Marketplace process for stage one, which is an initial response to the brief. Those who successfully meet the overarching brief will be invited for a second round and provide a more detailed response.
2. Is the department seeking an on-premise or cloud based solution? The solution must operate within the Department’s on-premise infrastructure or the Department’s Azure infrastructure. The solution must be capable of certification and accreditation under Australian Signals Directorate’s (ASD) Information Security Manual. Further technical information can be accessed from jade.carson@education.gov.au on request with the completion of a Confidentiality Form.

Only invited sellers can apply for an 'Open to one' or 'Open to selected' opportunity.

Learn more about Open to selected opportunities.

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