National Health and Medical Research Council

Integration Optimisation Report

Important dates

Opportunity ID
Deadline for asking questions
Wednesday 9 May 2018 at 6PM (in Canberra)
Closing date for applications
Monday 14 May 2018 at 6PM (in Canberra)
Monday 7 May 2018


Write a summary of your brief

NHMRC is seeking the expertise of a service provider to produce an Integration Optimisation Report for its core system replacement project. The deliverable will make optimisation recommendations against each integration.

What is the latest start date?
How long is the contract?

Where can the work take place?
Australian Capital Territory
Who will the specialist work for?
National Health and Medical Research Council
Budget range

About the work

Why is the work being done?

NHMRC is Australia’s peak body for supporting health and medical research; for developing health advice for the Australian community, health professionals and governments; and for providing advice on ethical behaviour in health care and in the conduct of health and medical research.

NHMRC’s current grants management solution, Research Grants Management System (RGMS), supports NHMRC’s entire grants management lifecycle. It facilitates members of the HMR community to submit grant applications, conduct assessments and manage their grants and NHMRC staff to administer the processes associated with the grants management lifecycle.

In 2014, NHMRC received funding to implement the Government’s policy to Protect and Streamline Health and Medical Research Funding and NHMRC is conducting initiatives to reduce the burden on the research community, in particular, by replacing RGMS.

In 2017, NHMRC received funding to implement two software applications (Apps) that automate common resource intensive and repetitive tasks within the grants administration process. These apps are the Grants Management Accelerator (GMA), which assists in the Application and Assessor Assignment processes and the Outcome Reporting Accelerator (ORA), which services Research Impact. Both Apps use advanced text analytics and algorithms to complete common administrative tasks more efficiently and effectively than NHMRC staff and assigners from the HMR community; freeing them to do more complex and value-added tasks such as quality assurance, application assessments, and the evaluation of the outcomes of research.

A parallel Government initiative, announced as part of the 2015-16 Federal Budget, is the Streamlining Grants Administration Programme. This includes establishing two grants hubs, one for businesses (administered by the Department of Industry, Innovation and Science) and the other for individuals and community organisations (administered by the Department of Social Services). The grants hubs are intended to streamline grants administration, saving individuals and businesses time and money, whilst providing a better experience. NHMRC operates adjacent to the two grants hubs.

What's the key problem you need to solve?

NHMRC is implementing a solution named NGMS to replace its current grants management system - Research Grants Management System (RGMS). The replacement is an integrated system that draws on two applications - OmniGrants and Grants Management Accelerator (GMA). NHMRC would like to engage a specialist consultancy to deliver an Integration Optimisation Report that provides NHMRC with recommendations for optimising each integration. The integration between the two applicaitons comprises of 3 direct API calls and 17 messages (7 GMA to OmniGrants and 10 OmniGrants to GMA).

System performance is a critical factor for the solution implementation. Being an integrated solution NHMRC wants to ensure that integration between the two systems are optimised so that it provide the best user experience.

The deliverable should take the form of a short form report that is produced following an anlysis of the integration design between the two systems. The main component of the report will be recommendations to NHMRC to optimise the integrations.

Describe the users and their needs

As a user I need to have the best user experience as possible. Being an integrated solution, NGMS needs to be optimised across all integration to ensure that the highest level of performance is achieved.

What work has already been done?

This work is currently in Beta

In this phase you develop against the demands of a live environment, understanding how to build and scale while meeting user needs. You will also be releasing a version to test in public.

Who will the work be done with?

You'll be working with NHMRC and its two primary vendors for the solution, F1 Solutions and Semantic Sciences.

Any additional relevant information?

What phase is the work in?

Work setup

Where will the work take place?

NHMRC Offices 16 Marcus Clarke Street, Canberra, ACT, 2600 arrangements can be made to work remotely

What are the working arrangements?

Working arrangements can be remote. The individual or team is expected to attend and facilitate a sufficient number of meetings to deliver the integration optimisation work required for the project. The number of meetings will be determined by the service provider, in accordance with their experience. The service provider will need to work with project executive, solution architect, NGMS solution providers.

Is security clearance required?

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate sellers’ technical competence.

Essential skills and experience
  • Demonstrated experience in the development of an integration optimisation report
  • Demonstrated experience in working with the Australian government.
Nice-to-have skills and experience

How sellers will be evaluated

How many shortlisted sellers will you evaluate?
Proposal criteria
  • How the approach or solution meets the Agency's needs
  • How the approach or solution meets our organisation’s goal
  • Estimated timeframes for the work
Cultural fit criteria
  • Work as a team with our organisation and other sellers
  • Transparent and collaborative when making decisions
  • Have a no-blame culture and encourage people to learn from their mistakes
Payment approach
Fixed price
Assessment methods
Written proposal
Evaluation weighting

Technical competence

Cultural fit


Seller questions

Seller questions
Seller question Buyer answer
1. Please advise how we can submit a written proposal as is requested. The application options simply have a text box of 150 words max and no option to upload any documents, thanks. This opportunity is assessed in two stages, suppliers will be shortlisted against the responses they supply to the questions in the Skills and Experience section. Shortlisted suppliers will then be invited to send a written proposal.
2. The overview describes the request for a Benefits Realisation Strategy and Plan for the core system replacement. However the key problem mentions the deliverable as a short form report that is produced following an analysis of the integration design between the two systems? Please confirm if three products are required or if this brief is primarily for integration analysis and not benefits. This brief is for Integration Analysis not Benefits Realisation The overview text should read: NHMRC is seeking the expertise of a service provider to produce an Integration Optimisation Report for its core system replacement project. The deliverable will make optimisation recommendations against each integration.

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