IP Australia

Machine Learning proof of concept (POC)

Important dates

Opportunity ID
Deadline for asking questions
Wednesday 9 May 2018 at 6PM (in Canberra)
Closing date for applications
Wednesday 16 May 2018 at 6PM (in Canberra)
Wednesday 2 May 2018


Write a summary of your brief

The successful seller will develop a POC that converts unstructured textual data into structured data to support developments in machine learning. The seller will provide a case study outlining their experience.

IP Australia may shortlist sellers with the appropriate experience and capabilities for additional opportunities that may arise.

What is the latest start date?
15 May 2018
How long is the contract?

30 June 2018

Where can the work take place?
Australian Capital Territory
Who will the specialist work for?
IP Australia
Budget range

Not Applicable

About the work

Why is the work being done?

The Buyer is looking to identify Sellers with the technical capability to convert unstructured textual data, such as those residing in a PDF files, into a structured data source to support ongoing developments in machine learning.

What's the key problem you need to solve?

Identification of entities, relationships and connections available within and across PDF files to support the development of machine learning tools.

Describe the users and their needs

Data analysts and data scientists require structured data to support the development of machine learning algorithms. Useful data has been identified within a large set of PDF files; however it is in an unstructured format. There is a requirement to convert this data into a structured format to facilitate the training of machine learning models.

What work has already been done?

IP Australia is currently in the discovery phase of exploring capabilities associated with identifying entities, relationships and connections in unstructured data

Who will the work be done with?

Cognitive Futures section, IP Australia

Any additional relevant information?

None at this time

What phase is the work in?

Work setup

Where will the work take place?

Discovery House, 47 Bowes St, Phillip ACT 2606

What are the working arrangements?

Onsite ( Canberra office) or offsite as required.

Is security clearance required?

Access to IP Australia is governed by a current ENTRY ONLY/RESTRICTED police check granted in

accordance with IP Australia and Australian Government policy. Security clearances are

normally limited to Australian Citizens only. This role has been deemed Entry Only Level (no

Australian Government Security Clearance is required).

Additional information

Additional terms and conditions

None at this time

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate sellers’ technical competence.

Essential skills and experience
  • Experience in data preparation, cleansing and analysis for the application of machine learning technologies
  • Experience in the use of natural language processing or other techniques to identify entities, relationships and connections within unstructured textual data such as PDF files (demonstrated via case studies).
Nice-to-have skills and experience
The seller should demonstrate their experience in machine learning techniques using one (1) or two (2) additional case studies.

How sellers will be evaluated

How many shortlisted sellers will you evaluate?
Proposal criteria
  • Capability and experience
  • Alignment of skillset with the problem domain
  • Proposed technical solution
Cultural fit criteria
  • Experience working with a Commonwealth agency
  • Ability to work with an agile project team
Payment approach
Fixed price
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Reference
Evaluation weighting

Technical competence

Cultural fit


Seller questions

Seller questions
Seller question Buyer answer
1. The closing date for this application is the 16th May 2018, but the start date is the 15th May 2018 - is this correct? Correction : IP Australia expect for the contract to start: 28th May 2018 ( Monday)
2. Questions What PDF format are the documents in? PDF, PDF/A, etc Do the PDFs require OCR to be run on them to recognise text, or are they already in a text-extractable format? How many PDFs are there? What system are the PDFs stored on? (file system, database, website etc) Is there a set of terms / phrases / entities already identified that the data scientists wish to identify? Thank you for your question, details on the technical aspects of the POC will be provided as a separate request to shortlisted sellers. We are seeking a summary of your capabilities and experiences as an initial response (150 words). Sellers may be contacted to provide detailed case studies or further information relating to the summary submitted.”
3. Do you have a preferred platform? Oracle/SQL Server/ Open Source. Are you Interested in Open Source technologies like scalar and Hadoop. Can we come in and talk about our Hadoop solutions? We are interested in exploring all possible solutions. Please ensure a summary of your capabilities and experiences is submitted as an initial response (150 words). Sellers may be contacted to provide detailed case studies or further information relating to the summary submitted. Detailed solution and technical aspects will be discussed at a later stage.
4. Are there any restrictions in terms of utilisation of offshore resources? Please ensure the offshore resources are mentioned in the summary of your capabilities and experiences where appropriate. Sellers may be contacted to provide detailed case studies or further information relating to the summary submitted. We will be in a position to consider the suitability of sellers and relevant resources when further inform relating to the summary submitted.
5. Could you confirm the expected completion date? (given the change in the expected start date?) The end of contract period is 30 June 2018

Interested in this opportunity?

Before you can apply for this opportunity, you need to:

  1. Register to join the Marketplace.
  2. Submit a case study and pricing and check your documents are up-to-date.
  3. Request an assessment of your chosen case study.