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Land Transport Market Reform Branch, Department of Infrastructure, Regional Development and Cities.

Data Analytics for Heavy Vehicle Road Reform

Important dates

Opportunity ID
1263
Deadline for asking questions
Wednesday 2 May 2018 at 6PM (in Canberra)
Closing date for applications
Monday 7 May 2018 at 6PM (in Canberra)
Published
Monday 30 April 2018

Overview

Write a summary of your brief

Nationally there are many organisations holding data about roads, across a variety of systems.

The Commonwealth would like to examine the feasibility of using an existing commercial data engine or data analytics platform, on a range of existing road data, could extract meaningful and useful information to support national reforms.

What is the latest start date?
Approx. 21 May 2018
How long is the contract?

Approx. 6 weeks

Where can the work take place?
Australian Capital Territory
Who will the specialist work for?
Land Transport Market Reform Branch, Department of Infrastructure, Regional Development and Cities.
Budget range

Max $45,000 Inc.

About the work

Why is the work being done?

The Transport and Infrastructure Council has agreed to accelerate Heavy Vehicle Road Reform (HVRR).

All aspects of HVRR are underpinned by an assumption that a comprehensive, nationally consistent picture of road quality, usage, costs and expenditure can be made available. For example:

• Data to allow monitoring, reporting and accountability in relation to levels of service – such as road condition, facilities, safety and HV access

• Data on where money is currently being spent (e.g. how much on maintenance on which roads) and data to support proposed future investments (e.g. traffic forecasts and freight needs)

• Data to support the calculation of cost-reflective charges, including which vehicles are using which roads and what their impacts are

• Data on different asset types, age, condition and projected expenditure needs to support a forward-looking cost base

A solid foundation of accurate, accessible road related data is therefore a critical component of road funding reform.

Nationally there are many organisations capturing and storing data about the condition and cost of road assets, and road use. These data are stored in a variety of systems using multiple formats and over a variety of geographic areas. There is currently no single system pulling together the all the types and detail of information that is needed to deliver heavy vehicle road reforms (HVRR) agreed by the Transport Ministers’ Council and COAG.

Concerns about excessive costs for the collection of data, or changing data formats for harmonisation, could also undermine reform efforts.

The Commonwealth would like to examine to what extent using an existing commercial data engine or data analytics platform, on a range of existing road related data, could extract meaningful and useful information to support HVRR.

The work needs to be underway by the week beginning Monday 21st of May 2018 at the latest, and delivered by Friday 29th of June 2018 (6 weeks).

What's the key problem you need to solve?

The project will fill a current information gap about whether there are cost effective options for emerging analytics and ‘big’ data to support strategic asset management in the context of agreed heavy vehicle road reforms (HVRR).

The project will include a focus on cost effective options for getting consistent high quality asset and usage data for local government and smaller roads as well as higher order roads managed by state and territory governments.

Describe the users and their needs

The HVRR team is seeking advice on the feasibility of using an existing commercial data engine or data analytics platform, on a range of existing road related data, to extract meaningful and useful information to support HVRR.

The advice will be used by the HVRR team to inform discussions with stakeholders about the potential costs and benefits of using emerging analytics and ‘big’ data to support strategic asset management in the context of agreed heavy vehicle road reforms.

The project process and products should include:

A clear Project Plan, including;

­ Initial scoping and information sharing meeting.

­ A clear point of contact and regular communication methods.

­ Milestones and hold points to share information and feedback in both directions to shape the project.

Review of suitability and shortlisting of existing data and technology that could be used in support of answering key HVRR questions (below). This can build on substantial work done to date that will be provided to the successful vendor.

Identification of data and technology gaps if found, and recommendations on how they could be efficiently filled.

Provide recommendations on the most suitable technology pathways / solutions, including cost estimations.

Clear design for a proof of concept system, to demonstrate the potential of using an existing commercial data engine or data analytics platform, to present a range of existing road related data, to extract meaningful and useful information to support HVRR.

Limited proof of concept build (if contract resources allow).

Report: A final report should provide clear advice on the applicability and feasibility of recommended technology and its national scalability in answering key questions related to HVRR. This should include estimated costs, and methodology of how an analytics platform could be expanded and used more widely in support of HVRR.

Additional information : Proof of Concept design criteria

A robust ‘proof of concept’ would demonstrate analysis of a cross section of existing data, obtained from several different sources and in several different data types, using a commercial data analytics system in support of HVRR. It could be geographically confined. It should be an operational, cloud based platform. In addition the system should specifically include functions that;

do not duplicate or copy existing databases

can connect to geographically diverse or remote systems

connect to existing data systems

be able to cope with different

data types,

formats,

multiple temporal scales,

geographic projections,

various scales of data collection and automation and

provenances

analyse the data at a central point

be a model that integrates multiple data sets into a Graphic User Interface (GUI) where analysis can occur

use ‘Comes off the Shelf’ (COTS) software

be compatible with the DIRDC, Standard Operating Environment (SOE)

can be used with standard departmental software

be able to output its derived data into other common data systems

make use of any opportunity to use machine learning on any of the complex data

make use of business logic that can;

use existing algorithms

use existing data standards

What work has already been done?

This project should use the expertise and knowledge of the successful vendor about available data sets and systems, and also build from existing analysis of available data sets and systems across a number of recent projects; including:

• Draft National Infrastructure Data Collection and Dissemination Plan

• Austroads Projects AT1920 and AAM6068, particularly the existing Heavy Vehicle Infrastructure Ratings

• Transport and Infrastructure Council (TIC) Asset Registers and Expenditure Plans

• Austroads Project ASP2112 Road Data Standard

Additional documentation including internal and previously commissioned reviews of available systems and data sets, will be supplied to the successful vendor.

Who will the work be done with?

Data for Heavy Vehicle Road Reform Team,

Land Transport Market Reform Branch,

Australian Government Department of Infrastructure, Regional Development and Cities.

Any additional relevant information?

Examples of overarching questions in support of HVRR:

o is heavy vehicle road infrastructure getting better or worse?

o where would future investment be most useful?

Examples of key questions in support of HVRR:

Levels of Service

• What size vehicle can go where? (National Heavy Vehicle Regulator, State Governments, Local Governments)

• When I look at a particular key freight route, is the average ride quality (including roughness and road damage) improving or declining? (Asset Registers and Heavy Vehicle infrastructure rating)

o What other damage is happening to roads over time?

o How is this related to the size/weight/class/numbers of vehicles travelling on the road?

• When I look at a particular key freight route, is its safety record improving or declining? (Asset Registers and Heavy Vehicle infrastructure rating)

• What is the average speed (and congestion/delay) of traffic on that particular road (hourly; daily; seasonally; annually + by heavy/light vehicles)?

• What associated heavy vehicle infrastructure is available on that particular freight route (such as rest stops and turning bays)?

 Breakdown/view results by different categories of roads eg ‘highway’ ‘local road’ etc.

 Breakdown / view results by heavy / light vehicle categories

Asset management and costs

• Can I see an overview of repair or maintenance work done on a particular section of road? Including the $ spent on different categories/elements of the work.

• What are benchmark costs in different jurisdictions for different elements of road network spending, and how are those cost benchmarks changing over time? (BITRE Infrastructure Benchmarking Report 2015)

• What is the size / construction components (eg pavement depth) of the asset?

Usage

• What is the average volume of traffic on that particular road (hourly; daily; seasonally; annually)? What is the breakdown between heavy and light vehicles?

• GPS / telematics records of actual heavy vehicle movements/location on the network. (BITRE Road Freight Telematics Study)

• Mass axle loading records from HV movements (can be used to assess ride quality and changes/deterioration of road infrastructure including bridges over time), as well as to simply understand the masses that roads are carrying.

• Origin and destination – to show activity clusters for heavy/light vehicles separately

• Trip purpose (including for HV a breakdown by industry)

• Value of freight carried?

Information availability

• How feasible is it to integrate existing data sources to answer evolving HVRR questions?

• What are the most valuable data sets available to answer these sorts of questions?

• Where are the gaps? How can they most efficiently be filled?

What phase is the work in?
Not started

Work setup

Where will the work take place?

The Heavy Vehicle Road Reform team is located in Canberra at 111 Alinga St, Civic.

If the successful vendor is not located in Canberra, regular teleconferences and milestone meetings should be scheduled to maintain good quality communication between teams.

What are the working arrangements?

The work can be provided as a ‘time and materials’ engagement style.

The HVRR team places a high value on clear communication, information sharing and reporting.

We would like to stay connected as the project develops, including understanding challenges as they emerge, and solutions as they are developed.

Proposals should include an investment in start up/ scoping/ information session(s) and a nominated core contact person.

Proposals should include a breakdown of expenses and milestone payments, as well as the skills, expertise and relevant experience of proposed participants.

Is security clearance required?

Baseline Security clearance required.

All Specified Personnel must undergo required Department training prior to commencing work:

Work, Health and Safety training; and

Security Awareness training

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate sellers’ technical competence.

Essential skills and experience
  • Supplier must be able to produce a clear project plan
  • Supplier must be able to review the suitability of existing data and technology
  • Supplier must be able to provide recommendations on the most suitable technology
  • Supplier must be able to produce a clear design for a proof of concept system
Nice-to-have skills and experience
Supplier must be able to demonstrate proven history of development and delivery.

How sellers will be evaluated

How many shortlisted sellers will you evaluate?
3
Proposal criteria
  • Technical solution
  • Approach and methodology
  • Value for money
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Transparent and collaborative when making decisions
Payment approach
Capped time and materials
Assessment methods
Written proposal
Evaluation weighting

Technical competence
50%

Cultural fit
25%

Price
25%

Seller questions

Seller questions
Seller question Buyer answer
1. Under the Section “About the Work”, subsection “Describe the users and their needs?” the Opportunity states “A robust ‘proof of concept’ would demonstrate…” This paragraph suggests that a robust PoC would corroborate the hypothesis that a commercial data analytics systems can deliver the desired functions with existing data. A scientifically robust PoC should also permit the possibility of either refuting this hypothesis, or determining that there is insufficient evidence (from the data and technologies supplied) to either corroborate or refute the hypothesis. Should the PoC design only seek to corroborate the hypothesis, or should a PoC design be scientifically robust? The PoC be ‘scientifically robust
2. Under the Section “About the Work”, subsection “Describe the users and their needs?” the Opportunity states “Clear design for a proof of concept system,…” Can the Opportunity include a project plan and scope that permits the possibility that no proof of concept (PoC) may be needed? That is, the question of feasibility might be determined without a PoC of the kind described in this Opportunity? Or, must a PoC design be delivered, even if it is superfluous? The Project Plan and scope can include the possibility that no PoC may be needed. If the finding is that there is no need to deliver a PoC the final report should explain the reasoning clearly.
3. Under the Section “About the Work”, subsection “What’s the key problem to solve?” the Opportunity states “…options for emerging analytics and ‘big’ data…” Does “emerging analytics and ‘big’ data” mean the same as “existing commercial data engine or data analytics platform” as used in the previous sub-section? Some merging analytics technologies may not be commercially available. The preference is for a solution based on an existing commercial data engine or data analytics platform. If no existing platforms are considered suitable, the project resources could be used to evaluate other design options in close consultation with the client.
4. Under the Section “About the Work”, subsection “What’s the key problem to solve?” the Opportunity states “…whether there are cost effective options for,… For this Opportunity, has “cost effective” already been clearly and unambiguously defined, by whom, and where? Or, is a clarification/interpretation of “cost effective” an intended outcome of the study? Understanding the likely costs of options is the intended outcome of the study. Cost effectiveness, or cost/benefit evaluation is not a core part of the requirements.
5. Does the Department/HVRR have an existing data engine, data warehouse or data analytics platform? If so what is it and has these technologies been ruled in or out this study? The Department does not have an existing data engine, data warehouse or data analytics platform
6. Under the Section “About the Work”, subsection “Why is this work being done?” the Opportunity states “…to what extent using an existing commercial data engine or data analytics platform …” Does the meaning of “commercial” extend to: (i) Open source technologies (ii) Emergent technologies that are in a state of near-commercial readiness or, are these excluded from this study? Open source and emergent technologies can be included. We suggest that the higher risk of emerging vs more mature technology be factored into evaluation.
7. Under the Section “About the Work”, subsection “Why is this work being done?” the Opportunity states “…to what extent using an existing commercial data engine or data analytics platform…” (i) Does this mean ANY existing commercial engine (in the plural), that is, there could be some or none, rather an AN existing commercial engine (in the singular)? (ii) Are there specific commercial engines that have already been identified as candidates or investigated for suitability? The text refers to ‘any’ in the plural. Several platforms have been assessed as part of previous work. These assessments will be provided to the successful vendor.
8. Under the Section “About the Work”, subsection “Why is this work being done?” the Opportunity states “Concerns about excessive costs…” What kind of cost is considered excessive? Specific data is not available.
9. Under the Section “About the Work”, subsection “Why is this work being done?” the Opportunity states “All aspects of HVRR are underpinned by an assumption…” Does the scope of the feasibility study include challenging this assumption, or should this work proceed on the premise that sufficient data of the right kind is already collected somewhere by various organisations and that this data will be made available by these organisations to HVRR for analysis? Challenge the assumption. ‘Describe the users and their needs’ refers to identifying technology and data gaps if found, and recommendations as to how they could be efficiently filled.
10. Is baseline a must or would you consider Australian citizen ? A baseline clearance is the minimum the Department will accept.
11. Your budget is for 6 weeks only ? What is the next phase after that ? Can this be done remotely or from another state or is there a requirement to be in Canberra ? Would you pay for travel and accommodation if interstate consultant required Phase 2 would be to build a Proof of Concept focusing on a limited set of data and geographic area. “Where will the work take place” and “What are the working arrangements” outline our preference for some face to face meetings as well as strong communication in general. Individual vendors should make their own decisions about including travel/accommodation costs as part of the proposed breakdown of expenses.

Only invited sellers can apply for an 'Open to one' or 'Open to selected' opportunity.

Learn more about Open to selected opportunities.

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