Digital Transformation Agency

Strategic Risk Assessment for a Major Cross-Agency Program

Important dates

Opportunity ID
1215
Deadline for asking questions
Monday 30 April 2018 at 6PM (in Canberra)
Closing date for applications
Thursday 3 May 2018 at 6PM (in Canberra)
Published
Thursday 26 April 2018

Overview

Write a summary of your brief

Deliver a strategic risk assessment for a major cross-agency data-focussed ICT program to help improve delivery confidence. You will express a view on the program's risk profile and provide actionable recommendations to assist the participating agencies in responding to key risks and strengthening their risk management practices and culture.

What is the latest start date?
15/05/2015
How long is the contract?

Work order signature through Mid-June 2018 (specific dates to be negotiated)

Where can the work take place?
Australian Capital Territory
Who will the specialist work for?
Digital Transformation Agency
Budget range

Maximum $30,000 (including GST)

About the work

Why is the work being done?

The DTA provides assurance over several high-profile Commonwealth Government ICT projects and programs. This assurance provides confidence that benefits and risks are well managed and the projects and programs are on track to achieve their objectives. As part of this assurance, we routinely engage external specialists to assist in the conduct of targeted assurance activities.

This brief seeks a seller to deliver a strategic risk assessment over a major cross-agency program. In delivering this work, the successful seller will provide a current risk profile and help drive a positive risk management culture across the program.

What's the key problem you need to solve?

An independent risk assessment was last performed by the DTA in October 2017. The work required in this brief will see a refreshed view of the program's risk profile achieved through targeted engagement with selected participating agencies and the Program Management Office (PMO). It will also provide actionable recommendations to the program office to help strengthen risk management practices and culture. As an outcome of this work, we expect to see a refreshed appreciation of key risks facing the program leading to a renewed focus on risk treatment and other key risk management activities.

More than ten Commonwealth Government agencies are participating in this program and you will be expected to work closely with the PMO to identify a representative sample of agencies to assist you with evaluating the risk profile. When preparing the previous risk profile in October 2017, the DTA used risk workshops and one-on-one discussions with a small selection of agencies, however, we welcome alternative delivery approaches from interested sellers.

Describe the users and their needs

This work will not involve direct involvement in service design or delivery.

What work has already been done?

The last risk assessment was performed in October 2017. This work will be made available to you as part of your incoming brief.

Who will the work be done with?

This work will overseen by the Portfolio Office (PO) within the Digital Investment Management Office. You'll work closely with the PO's assurance officers and consult with officers from the Department of Prime Minister & Cabinet and other agencies participating in the program.

Any additional relevant information?

The DTA will shortlist responses against the criteria identified below. The shortlisting process will ensure those suppliers that best meet our needs progress to the evaluation stage. At the shortlisting stage, we are interested in hearing about your demonstrated experience against the stated criteria. For this reason, ensure you include details around one or more specific examples where you have demonstrated experience against the criteria. DO NOT set out how you propose to conduct the work. If shortlisted, you will have an opportunity to set out your approach to delivering the work in the written proposal.

What phase is the work in?
Other

Work setup

Where will the work take place?

Level 3, 50 Marcus Clarke St, Canberra ACT 2601 (primary)

1 National Circuit, Barton ACT 2600

What are the working arrangements?

You will be required to meet at the business premises of participating agencies (all based in Canberra). Regular status update meetings must be held with the DTA and the lead agency with the cadence of these meetings to be determined by agreement.

Is security clearance required?

Current Commonwealth Government baseline security clearance or the ability to obtain one.

Additional information

Additional terms and conditions

Suppliers are reminded that information obtained in the course of delivering this strategic risk assessment will be treated as confidential information for the purposes of the Master Agreement.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate sellers’ technical competence.

Essential skills and experience
  • Experience providing assurance over major ICT projects/programs (including writing assurance reports)
  • Experience conducting risk assessments (which might include delivering risk workshops)
  • Experience delivering time-boxed advisory engagements (working to deliver with a fixed end date)
Nice-to-have skills and experience
Experience providing assurance over data-intensive ICT projects/programs and/or ICT projects/programs which rely on the use of cutting-edge technologies.

How sellers will be evaluated

How many shortlisted sellers will you evaluate?
3
Proposal criteria
  • Approach and methodology
  • Team structure
  • Estimated timeframes for the work
  • How you've identified risks and dependencies and offered approaches to manage them
Cultural fit criteria
No cultural fit criteria are in use
Payment approach
Capped time and materials
Assessment methods
  • Written proposal
  • Work history
Evaluation weighting

Technical competence
80%

Cultural fit
0%

Price
20%

Seller questions

Seller questions
Seller question Buyer answer
1. Can you please clarify the proposed start date for this project? A start date of 30/4/2018 does not seem viable if quotations are due 3/05/2018. Thanks for your question and apologies for the oversight. The latest start date will be updated shortly in the brief to 15/05/2018.
2. Can you please confirm whether or not you would like the response to outline a proposed approach (or not)? Part of the tender document mentions “do not set out how you propose to conduct the work”, but the first proposed selection criteria listed is “Approach and methodology”. Thank you for your question. Procurement for digital outcomes on the Digital Marketplace involves a two-stage evaluation process. In the first stage (shortlisting), sellers are requested not to set out how they propose to conduct the work. Instead, sellers should set out demonstrated experience against the stated criteria (essential and nice-to-have skills and experience). If shortlisted, sellers will be invited to provide a written proposal. This written proposal will provide an opportunity for sellers to set out their proposed approach and methodology. See this link for more information: https://marketplace1.zendesk.com/hc/en-gb/articles/115011258727-Invitation-for-proposals

Interested in this opportunity?

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  2. Submit a case study and pricing and check your documents are up-to-date.
  3. Request an assessment of your chosen case study.